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Meetings can be a colossal waste of time especially in a field that harbors speculative conversations like Business Development.

When appropriate, one practice I use to maximize meeting efficiency is to email the meeting attendee(s) an agenda 2-3 hours prior to the meeting. These emails typically contain the meeting objective, an outline of what will be discussed, and any questions that I know that I’ll be asking. An example might look like this:

Subject: Meeting Agenda For Today’s Call

Hi Scott,

I just wanted to send you an agenda prior to our 2pm call so that your team has an idea of what to expect.

The goal of this call is to see whether your team is ready to implement our solution within the next …
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